Privacy Policy

Climate Health Society and its affiliates (“Climate Health Society”,” “Company,” “we,” “us,” or “our”) want you to be familiar with how we collect, use, and disclose Personal Information. This Privacy Statement describes our practices in connection with Personal Information that we collect through:

• The website operated by us from which you are accessing this Privacy Statement, (“Website”), including the membership application forms, member account registration and sign-in, and related online submission tools;
• Social media properties from which you are accessing this Privacy Statement (“Our Social Media”), including: Instagram, LinkTree, X (formerly Twitter), Bluesky, Facebook, and LinkedIn;
• HTML-formatted email messages or other communications, including promotional communications, that we send to you that link to this Privacy Statement (“Emails”); and
• Any other offline business interactions you may have with us (“Offline Interactions”).

Click here for additional information for residents of U.S. states.

Collectively, we refer to the Website, Our Social Media, Membership Application Forms, and general communications such as newsletters as the “Services.”

CATEGORIES AND SOURCES OF PERSONAL INFORMATION COLLECTED

“Personal Information” is information that identifies an individual or relates to an identifiable individual. We collect the following categories of Personal Information:

Personal Information we receive from you:

• Identifiers
• User Content
• Preferences
• Marketing Data
• Visitor and Event Information
• Membership and Transaction Information
• Employment and Volunteer Information

Personal Information collected automatically through your use of our Services:

• Audio/Visual Data
• Third-Party Payment Service Provider Metadata

Other sources from which we collect Personal Information:

• Social Media
• Third-Party Logins

We need to collect Personal Information to provide the requested Services to you. If you do not provide the information requested, we may not be able to provide the Services. If you disclose any Personal Information relating to other people to us or to our service providers in connection with the Services, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Statement.

PERSONAL INFORMATION PROCESSING PURPOSES

We use Personal Information for legitimate business purposes, including:

Processing Purpose and Examples of Related Activities / Personal Information Used

• Administering the Services: Providing the Services’ functionality to you, such as arranging access to your registered account;facilitating account registration and authentication; processing membership payments through third-party payment service providers; enabling member community and collaboration platforms; verifying your information; responding to your inquiries and fulfilling your requests, such as when you contact us via one of our online contact forms or otherwise (e.g., when you send us questions or comments, or when you request other information about our Services); to send you administrative information, such as information regarding the Services and changes to our terms, conditions, and policies; and/or to allow you to send Services-related content to another person through the Services if you choose to do so; and to enable you to post and share user-generated content, including articles, comments, and other contributions made through the Services.
  Identifiers; User Content; Preferences; Marketing Data; Membership and Transaction Information; Visitor and Event Information; User Photographs and Videos; Employment Information; Online Activity Data; Audio/Visual Data; Geolocation Data.
• Operations and general business: Administering online Services (including troubleshooting and diagnostic testing, conducting performance analyses of our systems and Services, testing new system features to evaluate their impact, system and log maintenance, technical support, system debugging, and hosting data); and facilitating mergers, acquisitions, and other reorganizations and restructurings of our business (including prospective transactions).
  Personal Information as relevant for the specific business operation.
• Conferences, visits, and other events: Facilitating and participating in conferences and events, welcoming guests and visitors to our premises.
  Identifiers; Preferences; Membership and Transaction; Audio/Visual Data.
• Marketing: Sending you newsletters, event invitations, and mailings that we think may be of interest to you; fulfilling your event registration requests; and providing services, including providing events.
  Identifiers; Commercial Information; Preferences; Marketing Data; Visitor and Event Information; Audio/Visual Data; User Content; Online Activity Data; Device Information.
• Improving and developing Services that we may provide to you: Conducting data analysis, for example, monitoring and analyzing Services use and using data analytics to improve the efficiency of our Services; developing new Services; considering ways to enhance, improve, repair, maintain, or modify our Services; identifying usage trends, for example, understanding which parts of our Services are most interesting to users; determining the effectiveness of our promotional campaigns, so we can adapt our campaigns to the needs and interests of our users; and operating and expanding our business activities.
  Identifiers; Membership and Transaction; Preferences; User Content; Visitor and Event Information; User Photographs and Videos; Online Activity Data; Device Information; Audio/Visual Data.
• Relationship building and engagement: Facilitating and responding to any social sharing and posts on our Services and other customer relationship building activities.
  Identifiers; Marketing Data; Visitor and Event Information; User Photographs and Videos; Online Activity Data; Device Information; User Content.
• Aggregation and/or anonymization: Aggregating and/or anonymizing Personal Information so that it will no longer be considered Personal Information.
  Personal Information as relevant for the specific business purpose.
• Security and fraud prevention: Conducting audits, verifying that our internal processes function as intended and are compliant with legal, regulatory, or contractual requirements; monitoring for and preventing fraud; and for security purposes, including maintaining system security and on-site security of our premises.
  Identifiers; Device Information.
• Legal and compliance: Fulfilling our legal and compliance-related obligations, including complying with applicable laws; complying with legal processes; responding to requests from public and government authorities; meeting national security or law enforcement requirements, compliance with requirements set by industry-specific supervisory bodies. Enforcing our terms and conditions and standards; protecting our operations; protecting the rights, privacy, or property of Company; responding to auditors; and allowing us to pursue available legal remedies and make insurance claims, defend claims, and limit the damages that Company may sustain.
  Personal Information as relevant for the specific legal action, regulatory investigation, and/or legal processes in question.

Individuals in the EEA/UK: Please view the EEA/UK Privacy Statement Supplement at the end of this Privacy Statement for more information regarding our legal basis for processing Personal Information.

DISCLOSURE OF PERSONAL INFORMATION

We disclose Personal Information to third parties and for the purposes described below, depending on each specific jurisdiction and applicable law:

Recipients / Purpose

• Third-party service providers
  Including service providers that provide website hosting, IT and related infrastructure, email delivery, analytics, account registration and authentication, payment processing, member community and collaboration platforms, and other services for the following purposes: Administering the Services Improving the Services Operations and general business Security and fraud prevention Marketing Conferences, visits, and other events Legal and compliance
• Analytics providers
  Aggregating and/or anonymizing Personal Information Security and fraud prevention Improving the Services Operations and general business Personalizing our Services
• Business partners
  Event co-sponsors
• Law enforcement, public, regulatory, and government authorities, courts, tribunals, or third parties where necessary to comply with applicable law and regulations
  Emergency and incident response Security and fraud prevention Legal and compliance Responding to a request or providing information to public and government authorities (including authorities outside your country or region of residence) Responding to law enforcement requests and orders or provide information to law enforcement For dispute resolution purposes To enforce our terms and conditions To protect our rights, privacy, safety, property, and/or that of you or others
• Professional advisors, such as accountants, actuaries, auditors, experts, consultants, lawyers, banks, and financial institutions
  Security and fraud prevention Legal and compliance Improving the Services
• Third parties, such as an acquiring entity and its advisors, in connection with a sale or business transaction
  We may disclose or transfer your Personal Information in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings). You will be notified of any such business transaction and of possible changes to the processing of your Personal Information in accordance with applicable law and the “UPDATES TO THIS PRIVACY STATEMENT” section.

By using the Services, you may elect to disclose Personal Information on message boards, chat, profile pages, blogs, and other services to which you are able to post information and content (including, without limitation, Our Social Media), or through which you are able to send messages through the Services. Please note that any information you post or disclose in this context will become public and may be available to other users and the general public.

COOKIES AND SIMILAR TECHNOLOGIES

Please read our Cookie Policy to learn how we use information that we and our service providers collect automatically, including through cookies, to understand your choices with respect to such collection and use.

SECURITY

We seek to use reasonable organizational, technical, and administrative measures to protect Personal Information which are appropriate to protect a non-profit organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.

EMAIL MARKETING CHOICES

You have choices regarding marketing-related communications. Where required by applicable law, we will ask for your prior opt-in consent. If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt out by following the unsubscribe instructions in any such message or by contacting us by email at privacy@climatehealthsociety.org

We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt out of receiving marketing from us, we may still send you important administrative messages, from which you cannot opt out.

RIGHTS AND REQUESTS

If you would like to request to access/review, correct, update, suppress/delete, object to, restrict or opt out of the processing of Personal Information, withdraw your consent where relied upon for processing (which will not affect the lawfulness of processing prior to the withdrawal), or if you would like to request to receive an electronic copy of your Personal Information for purposes of transmitting it to another company (to the extent that these rights are provided to you by applicable law), please feel free to contact us in accordance with the “Contacting Us” section below. We will respond to your request consistent with applicable law. If you are a resident of California or other applicable U.S. states, please refer to the “U.S STATE CONSUMER PRIVACY SUPPLEMENT” at the end of this Privacy Statement for more information about the requests you may make under applicable law.

In your request, please make clear what Personal Information you would like to have changed, whether you would like to have your Personal Information suppressed from our database or otherwise let us know what limitations you would like to put on our use of your Personal Information. For your protection, we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.

Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion (e.g., when you make a purchase or enter a promotion, you may not be able to change or delete the Personal Information provided until after the completion of such purchase or promotion). Further, certain Personal Information may be exempt from requests pursuant to applicable data protection laws or other laws and regulations.

Depending on your jurisdiction, you may also lodge a complaint with a data protection authority for your country or region, or where an alleged infringement of applicable data protection law occurs. For example, a list of EEA data protection authorities is available at: https://www.edpb.europa.eu/about-edpb/about-edpb/members_en#member-bg Information regarding the UK data protection authority is available at: https://ico.org.uk/.

RETENTION PERIOD

We retain Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained as outlined in this Privacy Statement unless a longer retention period is required or permitted by applicable law. The criteria used to determine our retention periods include:

• The length of time that we have an ongoing relationship with you and provide the Services to you (for example, for as long as you have a relationship with us or keep using the Services);
• Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records or communications for a certain period before we can delete them); or
• Whether retention is advisable considering our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).

THIRD-PARTY SERVICES

This Privacy Statement does not address, and we are not responsible for, the privacy, information, or other practices of any third parties. This includes any third party operating any website or service to which the Services link. The inclusion of a link on the Services does not imply endorsement of the linked site or service by us or by our affiliates.

In addition, we are not responsible for the information collection, use, disclosure, or security policies or practices of other organizations, such as Facebook, Apple, Google, Microsoft, or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer, including with respect to any Personal Information you disclose to other organizations through or in connection with the Apps or Our Social Media.

THIRD-PARTY PAYMENT SERVICE

The Services provide functionality allowing you to make payments to Company using third-party payment services (such as Stripe) with which you have created your own account. When you use such a service to make a payment to us, your Personal Information will be collected by such third party and not by us and will be subject to the third party’s privacy policy, rather than this Privacy Statement. We may receive limited transaction and billing information from these providers (such as name, contact details, partial payment card details, and transaction status) for the purposes of confirming, administering, and recording your payment. We only store partial payment card details for verification purposes (e.g., the last four digits of your payment card number). We do not collect or store your full payment card details.

We have no control over, and are not responsible for, this third party’s collection, use, and disclosure of your Personal Information.

USE OF SERVICES BY MINORS

The Services are not directed to individuals under the age of sixteen (16), and we do not knowingly collect Personal Information from individuals under 16.

CROSS-BORDER TRANSFER

Your Personal Information may be stored and processed in any country or region where we have facilities or engage service providers. By using the Services, you understand that your Personal Information will be transferred to countries outside of your country or region of residence, including to the United States, which may have data protection rules that are different from those of your country or region. In certain circumstances, courts, law enforcement agencies, regulatory agencies, or security authorities in those other countries or regions may be entitled to access your Personal Information.

Some countries outside of the EEA/UK are recognized by the European Commission and/or the UK government as providing an adequate level of data protection according to EEA/UK standards: the list of the EEA’s adequate jurisdictions is available here, and the list of the UK’s adequate jurisdictions is available here. For transfers from the EEA or the UK to countries not considered adequate by the European Commission or the UK government (as applicable), we have put in place adequate measures, such as the standard contractual clauses adopted by the relevant authority to protect your personal data. You may obtain a copy of these measures by contacting us in accordance with the “Contacting Us” section below.

SENSITIVE INFORMATION

Unless we request it, we ask that you not send us, and you not disclose, any sensitive Personal Information (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background, or trade union membership) on or through the Services or otherwise to us.

UPDATES TO THIS PRIVACY STATEMENT

The “Last Updated” legend at the top of this Privacy Statement indicates when this Privacy Statement was last revised. Any changes will become effective when we post the revised Privacy Statement on the Services.

CONTACTING US

Climate Health Society located at PO Box 1950, 335 E Linton Boulevard B14, Delray Beach, FL 33483, is the company responsible for collection, use, and disclosure of your Personal Information under this Privacy Statement. If you have any questions about this Privacy Statement, please contact us.

You can reach us at: privacy@climatehealthsociety.org or PO Box 1950, 335 E Linton Boulevard B14, Delray Beach, Fl 33483.

EEA/UK Privacy Statement Supplement

We process Personal Information based on the following legal bases:

Purpose / Legal Basis for Processing

• Administering the Services
  We engage in these activities to manage our contractual relationship with you and/or to comply with a legal obligation.
• Operations and general business
  We engage in these activities to manage our contractual relationship with you, to comply with a legal obligation, and/or based on our legitimate interest, such as maintaining and improving our Services.
• Conferences, visits, and other events
  We engage in these activities to manage our contractual relationship with you and/or based on our legitimate interest, such as improving the quality of our events and responding to complaints and concerns relating to an event.
• Marketing
  Where required under applicable law, we obtain your consent to send you direct marketing communications. Where permitted by applicable law, we also engage in marketing activities based on our legitimate interest, such as to promote our Services.
• Improving and developing Services that we may provide to you
  We engage in these activities based on our legitimate interests, such as developing new Services, and with your consent to the extent required by applicable law.
• Relationship building and engagement
  We engage in these activities to manage our contractual relationship with you, to comply with a legal obligation, and/or based on our legitimate interest, such as improving our Services.
• Aggregation and/or anonymization
  We engage in these activities based on our legitimate interest, such as to generate anonymized data for our own business purposes which does not identify you or another individual.
• Security and fraud prevention
  We engage in these activities to manage our contractual relationship with you, to comply with a legal obligation, and/or based on our legitimate interest, such as identifying and preventing fraudulent transactions and cyberattacks.
• Legal and compliance
  We engage in these activities to manage our contractual relationship with you, to comply with a legal obligation, and/or based on our legitimate interest, such as our interest in enforcing our terms and conditions and bringing and defending legal claims.
• Emergency and incident response
  We engage in these activities to manage our contractual relationship with you, to protect individuals’ vital interests, to comply with a legal obligation, and/or based on our legitimate interest, such as ensuring the safety of our premises.

U.S. STATE CONSUMER PRIVACY SUPPLEMENT

The following chart details which categories of Personal Information we collect and process, as well as which categories of Personal Information we disclose to third parties for our operational business or commercial purposes, including within the preceding 12 months. The chart also details the categories of Personal Information that we “sell” to third parties or “share” for purposes of crosscontext behavioral or targeted advertising, including within the preceding 12 months.

• Identifiers
  Disclosed to Which Categories of Third Parties for Operational Business or Commercial Purposes For further details, please see above under “DISCLOSURE OF PERSONAL INFORMATION”: Affiliates; service providers; advertising networks; analytics providers; law enforcement; public, regulatory, and government authorities; professional advisors; business partners; third parties such as an acquiring entity
  Sold To: None
  Shared With: None
• Personal information as defined in the California customer records law, such as [name, contact information, signature; financial account number; insurance policy number; medical, insurance, financial, education and employment information; physical characteristics or description]
  Disclosed to Which Categories of Third Parties for Operational Business or Commercial Purposes For further details, please see above under “DISCLOSURE OF PERSONAL INFORMATION”: Affiliates; service providers; advertising networks; analytics providers; law enforcement; public, regulatory, and government authorities; professional advisors; business partners; third parties such as an acquiring entity
  Sold To: None
  Shared With: None
• Protected Class Information, such as characteristics of protected classifications under California or federal law, such as [sex, age, gender, race, and marital status]
  Disclosed to Which Categories of Third Parties for Operational Business or Commercial Purposes For further details, please see above under “DISCLOSURE OF PERSONAL INFORMATION”: Affiliates; service providers; advertising networks; analytics providers; law enforcement; public, regulatory, and government authorities; business partners; professional advisors; third parties such as an acquiring entity
  Sold To: None
  Shared With: None
• Membership and Transaction
  Disclosed to Which Categories of Third Parties for Operational Business or Commercial Purposes For further details, please see above under “DISCLOSURE OF PERSONAL INFORMATION”: Affiliates; service providers; advertising networks; analytics providers; law enforcement; public, regulatory, and government authorities; business partners; professional advisors; third parties such as an acquiring entity
  Sold To: None
  Shared With: None
• Audio/Video Data
  Disclosed to Which Categories of Third Parties for Operational Business or Commercial Purposes For further details, please see above under “DISCLOSURE OF PERSONAL INFORMATION”: Affiliates; service providers; advertising networks; analytics providers; law enforcement; public, regulatory, and government authorities; business partners; professional advisors; third parties such as an acquiring entity
  Sold To: None
  Shared With: None
• Employment Information
  Disclosed to Which Categories of Third Parties for Operational Business or Commercial Purposes For further details, please see above under “DISCLOSURE OF PERSONAL INFORMATION”: Affiliates; service providers; advertising networks; analytics providers; law enforcement; public, regulatory, and government authorities; business partners; professional advisors; third parties such as an acquiring entity
  Sold To: None
  Shared With: None

We retain each category of Personal Information, including Sensitive Personal Information, as described above under “RETENTION PERIOD”.

We do not “sell” Personal Information, including Sensitive Personal Information, and we do not “share” Personal Information, including Sensitive Personal Information, for purposes of cross-context behavioral advertising, as defined under applicable law. We have not engaged in such activities in the preceding 12 months. Without limiting the foregoing, we do not sell or “share” Personal Information, including Sensitive Personal Information, of minors under 16 years of age.

We collect, use, and disclose Personal Information for the purposes described above under “PERSONAL INFORMATION PROCESSING PURPOSES”.

Individual Rights and Requests

You may, subject to applicable law, request that we:

• Disclose to you the following information:
• The categories of your Personal Information we collected and the categories of sources from which we collected your Personal Information;
• The business or commercial purpose for collecting your Personal Information; and
• The categories of your Personal Information that we disclosed and the categories of third parties to whom we disclosed your Personal Information.
• Correct inaccuracies in your Personal Information.
• Delete your Personal Information.
• Provide the specific pieces of your Personal Information, including a copy in a portable format.

To make a request, please contact us in accordance with the “CONTACTING US” section.

You have the right to be free from unlawful discrimination for exercising your rights under applicable law.

We will verify and respond to your request consistent with applicable law, considering the type and sensitivity of the Personal Information subject to the request. For your protection, we may need to request information such as (your name, email address, mailing address, and relationship with us) to verify your identity and protect against fraudulent requests. If you make a deletion request, we may ask you to verify your request before we delete your Personal Information.

Appeals

To the extent available under applicable law, if we refuse to take action on your request, you may appeal this refusal within a reasonable period after you have received notice of the refusal. You may file an appeal by contacting us as described in the “CONTACTING US” section above.

Authorized Agents

If an agent would like to make a request on your behalf as permitted by applicable law, the agent may use the submission methods noted above. As part of our verification process, we may request that the agent provide, as applicable, proof concerning their status as an authorized agent. In addition, we may require that you verify your identity as described above or confirm that you provided the agent permission to submit the request.

De-Identified Information

Where we maintain or use de-identified information, we will continue to maintain and use that information only in a de-identified form and will not attempt to re-identify the information.